Planning an event on your own can be overwhelming—coordinating vendors, handling schedules, and managing technical needs often leads to stress and errors. That’s why many businesses choose professional event managers to ensure everything runs smoothly and on time.
Before you decide, it’s important to understand that the event management services cost in India depends on the type of event, its scale, duration, and level of customization.
In the sections below, we break down the typical costs, what affects pricing, and how rates vary across regions to help you plan with confidence.
What Is the Cost of Hiring Event Management Services?
The cost of event management services in India can range from ₹50,000 to ₹25,00,000, based on your requirements. For weddings, the planning team typically charges 10-15% of your overall budget, which usually falls between ₹2.5 lakh to ₹9 lakh. On the other hand, the usual package range for corporate events is ₹1,00,000 to ₹50,00,000.
Several factors can increase or decrease the price of these services, including guest count, venue requirements, event duration, and catering needs. Additional amenities like entertainment, décor, and logistics coordination are charged separately, so it’s important to determine your event type and scale before hiring an event management firm like S&IB.
Types of Event Management Services and Their Cost
Although hiring event management services may seem straightforward, it encompasses different kinds of specialized services that can boost the overall experience and bring a professional touch to your event. Each facility in this category requires the utmost knowledge, infrastructure, and logistical demands. These aspects can influence the price of the overall pricing structure.
Hence, let us understand these categories in detail for a better understanding:
1. Corporate Event Management
In this part of event management solutions, trained professionals organize corporate gatherings like conferences, product launches, seminars, team-building activities, and annual meetings. You can expect them to select venues, set up audio-visual systems, hire caterers, manage guests, and integrate brands accordingly. Plus, they also make sure these events match your company’s goals and follow its brand guidelines.
Cost Range: Corporate event management services in India usually start at ₹1,00,000 and can go up to ₹50,00,000. On average, the cost ranges from ₹5,000 to ₹15,000 per attendee, depending on the event size and services included.
2. Wedding Event Management
Wedding event management is the second type you should know about because it can make your special days stress-free and unforgettable. You can depend on the experts involved in this process to plan marriage ceremonies, receptions, and related festivities with ease. Once you hire these facilities, you won’t have to worry about venue booking, catering coordination, décor planning, entertainment arrangement, photography, or even guest accommodation.
Cost Range: Wedding event management prices can fall between ₹2,50,000 to ₹25,00,000, depending on your preferences. Or, it can cost 15% of your total wedding budget for regional ceremonies, while destination ones typically cost an additional 20-40%.
3. Exhibition and Trade Show Management
Are you planning to organize trade shows, industry exhibitions, or product displays soon? If so, exhibition management services can rescue you from the chaos. These experts handle booth design, logistics, visitor and vendor coordination, and promotional activities, so you can focus on enjoying the event. The staff also receive training on industry regulations and technical requirements beforehand, so feel free to have faith in their efficiency.
Cost Range: Starting from ₹2,00,000, exhibition management amenities can cost you up to ₹15,00,000 per event, with booth management services ranging from ₹25,000 to ₹2,00,000 per booth.
4. Social Event Management
Whenever you need help in organizing birthday parties, anniversaries, cultural celebrations, or private gatherings, reach out to S&IB to hire our social event management solutions. We can help you plan themes, decorate venues, arrange meals, book entertainment options, and coordinate guests with ease. With this professional assistance, you will be able to create memorable experiences for personal celebrations.
Cost Range: Social event management facilities are affordable at ₹25,000, but the price can rise quickly up to ₹5,00,000, influenced by your guest count and personalization requests. Sometimes, these services are also available at hourly rates of ₹2,500-₹8,000 for smaller events.
What Factors Affect the Cost of Event Management Services?
The pricing of event management services in India depends on several key factors that can significantly impact your overall budget. There are a few variables that can influence the overall cost of your celebration. Hence, let us now take a detailed look at them, so that you can come up with the right budget for your required facilities:
1. Event Duration and Timeline
Depending on the timeline of your event, the total expense can change in more ways than one. If you are planning for a multi-day gathering, the cost may be higher since it will require extensive coordination and higher resource allocation.
Single-day events are the most affordable in this category, while week-long ones tend to incur significantly higher charges for staffing, logistics, and venue rentals.
2. Guest Count and Venue Requirements
If you are expecting a large crowd for your gathering, the aggregate cost can be higher because it will require larger spaces, additional manpower, and increased logistics support. When organizing functions with over 500 guests, you may have to pay 60-150% more per person. This is due to higher per-unit costs and complex operational demands.
3. Catering and Menu Complexity
Your specific catering needs can also push you to increase your event management budget. For instance, if you wish to serve premium food items, 30-60% of base costs will be added to your bill. Not only that, but custom meal preferences, diverse culinary options, and interactive food setups can also increase your costs significantly.
4. Entertainment and Technical Requirements
Do you wish to include live performances, celebrity appearances, and sophisticated audio-visual setups in your much-awaited event?
If yes, you may need to deal with a 25-200% addition to event costs. This is because advanced lighting, audio setups, and stage designs require professional gear and skilled technicians.
5. Décor and Theme Customization
Décor and theme customization requirements are the next factors that can drive up your event management bill. You should be prepared to pay 20-80% more, depending on the complexity of the design, materials used, setup time, and level of personalization involved. Other than that, imported flowers, designer furniture, and artistic installations can also influence the prices.
6. Location and Accessibility
The final prices of event management services can also double if the location is remote and the venue has limited infrastructure. In these cases, you may have to pay 30-100% more than the base cost of logistics facilities. The same goes for destination events because they require extra funds for transportation, lodging, and regional vendor management.
Cost of Event Management Services by Region
You should keep in mind that the overall expense of event management solutions from S&IB can differ based on your location. This is because different Indian cities have a separate price range for venues, vendors, and local markets.
This is a small table to help you understand the difference between these prices:
| City | Corporate Events (₹/person) | Wedding Management (in lakhs) | Social Events (₹/person) |
| Delhi | 8,000-18,000 | 4-20 | 3,000-12,000 |
| Mumbai | 10,000-22,000 | 5-25 | 4,000-15,000 |
| Bangalore | 7,000-16,000 | 3-18 | 2,500-10,000 |
| Chennai | 6,000-14,000 | 3-15 | 2,000-9,000 |
| Kolkata | 5,000-12,000 | 2-12 | 2,000-8,000 |
| Hyderabad | 6,000-15,000 | 3-16 | 2,500-9,000 |
| Pune | 7,000-16,000 | 3-18 | 3,000-11,000 |
| Gurgaon | 8,000-18,000 | 4-20 | 3,000-12,000 |
| Lucknow | 4,000-10,000 | 2-10 | 1,500-6,000 |
How to Hire the Best Event Management Services?
Want to hire event management technicians for your upcoming gathering, but can’t decide which one is the best? There are a few qualities you can look for to ensure you are making the right choice.
1. Project Management Capabilities
Before you put your faith in any organization to look after your important event, evaluate their planning approaches, schedule handling, and teamwork abilities. Make sure the professionals you wish to leverage follow systematic management strategies and effective communication procedures to meet your needs. Moreover, they should also be flexible enough to juggle multiple responsibilities at once for maximum efficiency.
2. Technology and Communication Systems
The second detail that you should consider when looking for an ideal event management service provider is the kind of technology they use. A modern firm should have access to all the best software programs, communication tools, and real-time coordination systems to ensure flawless execution of your event. It is an added advantage if they also offer digital planning tools and mobile apps, allowing you to stay constantly in the loop.
3. Portfolio and Experience
Always remember to check out your preferred service provider’s previous work samples before finalizing their facilities. Ask for client testimonials to gauge their experience with similar event types to understand if they can handle your necessities as well. Also, be sure to learn how well they manage large-scale and complex events to ensure they can handle your specific needs.
4. Insurance and Legal Compliance
When searching for the perfect event management amenities for your necessities, find out more about each firm’s business licenses, insurance coverage, and compliance with local regulations. This aspect will make it convenient for you to stay protected in several ways in case of emergencies. The selected agency should also possess all the required vendor agreements and permits for optimal safety.
5. Vendor Network and Partnerships
No matter which event management company you choose to hire, ensure they have strong relationships with multiple quality vendors, venues, caterers, and service providers. This advantage will help you secure better pricing, saving your funds effectively. Plus, having several options at your disposal allows you to select the best after assessing reliability and service quality.
6. Online Reviews and Reputation
Lastly, research every company you have shortlisted and find out the kind of online presence they have. Along with that, check out client reviews on Google, social media feedback, and industry reputation. Any firm that receives consistent positive feedback and replies to negative reviews is more likely to be trustworthy.
Why Choose S&Ib for Event Management Services?
For the best event management services in India, S&IB holds one of the top spots with a proven history of managing over 3,000 events nationwide. We have multiple teams of experienced professionals at our disposal, who can take care of all the minor and major details with ease.
You may also ask for customization and we will do everything in our power to execute your vision. We are also partnered with 200+ premium venues and have a network of 800+ trusted vendors, so you can rest assured we will bring your ideas to life with the highest quality and professionalism.
Take your event to the next level with event management services from S&IB. Call us today to find out how we can be of use to you!
For more details, contact S&IB Services:
Address: S&IB House, 1 Adyanath Saha Road, Lake Town, Kolkata, West Bengal – 700048
Phone: 08069200100 / +91-33-25692800
Email: sib@sibservices.in